Terms & Conditions
Disclaimer
The materials contained in this web site are provided for general information purposes only and are not intended to provide legal or other professional advice nor do they commit POLIDANO to any obligation whatsoever. POLIDANO accepts no responsibility for any direct, indirect or consequential loss or damage which may arise from reliance on information contained in this site. Users are advised to seek confirmation of statements made herein before acting upon them; specialist advice should also be sought on specific issues.
Privacy Policy
Polidano Group of Companies (‘We’, ‘Us’, ‘Our’ or the ‘Company’) is engaged to ensure the protection of Your personal data. We strive to guarantee that the processing of personal data is thoroughly performed in an accountable manner. Processing shall be lawful, fair, and transparent, accurate and secured, will be solely limited to what is required and stored until strictly necessary.
Your personal data shall be processed in line with all applicable data protection laws and regulations, including inter alia, the General Data Protection Regulation (EU 2016/679), the Data Protection Act (Chapter 586 of the Laws of Malta), as may be amended from time to time, as well as, any other law which may be applicable in the context of Privacy.
Personal Data is any information which identifies a natural person, whether by personal specifications or factual circumstances. E.g. name and surname, date of birth, sex, residential address, email address, telephone number etc.
This Privacy Policy purports to inform you:
- How and What personal data is collected about you
- The purpose why we collect personal data about you
- Categories of persons with access to Your personal data
- Security Measures
- Your Rights
1. PERSONAL DATA WE COLLECT ABOUT YOU, HOW WE COLLECT IT AND THE PURPOSE WHY WE COLLECT PERSONAL DATA ABOUT YOU
1.1 OUR WEBSITE
On each and every visit on our website http://www.polidano-group.com, our servers and service providers are able to collect and store certain data which your Browser transmits. This will allow you to visit our website. On the other hand, it will enable us to improve Your experience when visiting our website, as well as, statistically analyse the use of our website. Automatic data collection includes:
a) IP addresses
b) Browser type and language
c) Type of operating system
d) Time of access
Moreover, Cookies are used in order to make our website available to you. Cookies are text files which enable an analysis of the use of Our website. In general, cookies are used to store user preferences and provide anonymised tracking data to third party applications like Google Analytics. Moreover, Cookies enable the website to remember Your computer/device. Most browsers automatically store Cookies. Any information collected by Us by means of Cookies, shall not be processed for reasons such as profiling or for an evaluation of browsing behaviour unless, Your prior written consent is obtainedA notification banner on the bottom of the page will pop up as soon as you visit our website. If you deny the use of Cookies, your computer/device characteristic strands will not be stored by the website. However, there may also be some Cookies that cannot be blocked by the notification banner as they are required for Our website’s functionality or features. Any such cookie may be removed by you by accessing Your browser’s settings and deleting the browser cookies. Furthermore, you also have the opinion to eliminate all Cookies by managing Your browser’s appropriate settings at any time.
Personal Data is solely processed as aforesaid in order for Us to be able to provide you with the website, together with its features. It is our legitimate interest to provide you with a functional, attractive and user-friendly website.
Our Website also makes use of Google Analytics for the statistical analysis of the use of the website. This is a web service offered by Google Inc. which collects Cookies and as a result is able to analyse the use of the website by you. You may install the following plug-in should you wish to exclude such data processing by Google: http://tools.google.com/dlpage/gaoptout
This enables us to collect information about the use of our website, the date and time of visits, the length of stay, and which pages were viewed. This technology does not identify you personally. It simply enables us to compile statistics about our visitors and their use of our sites.
For more information on Google Analytics you can also view their Terms of Use and Privacy Policy https://www.google.com/analytics/terms/gb.html and https://policies.google.com/privacy
1.2 REQUESTS AND APPLICATIONS
Apart from informational purposes, our website can also be actively used by you to contact Us. By using the website for this purpose, apart from the processing of data as aforesaid, we can also process other Personal Data in order to respond to Your request/s. This includes Your Name, Surname, Contact Number and Message. It is our legitimate interest to answer Your inquiries as is necessary.
If you elect to send us Your CV by submitting an application via vacancies@polidano-group.com, in relation to any position within our Company we will process the information, i.e. Personal Data that you have sent us. We ask you not to send Us personal data that is designated as Special Personal Data. Special Personal Data is data that reveals racial or ethical origins, political, religious and/or ideological beliefs, sexual orientation, trade-union membership, biometric data, health related data etc.
1.3 SOCIAL NETWORKING
If you elect to connect with Us using any social networking, such as Facebook, we may receive and store Personal Data that you share with us, in line with GDPR, in order to reply to any request and assist you. It is our legitimate interest to answer Your inquiries as is necessary. Note that some information you share via social networking, such as ‘likes’ and comments maybe available to the public.
We are not responsible for any information collected by Social Networks and/or Social Networks’ providers. Hence, we strongly advise you to review their respective data protection policies in order to establish and learn what Personal Data maybe collected and what is being processed about you.
If you do not want your Personal Data to be shared with Your Social Network we kindly ask you not to make use of Social Networking.
1.4 PURPOSE OF PROCESSING
Processing of Personal Data shall only be conducted for a specific purpose and on the basis of the legal ground highlighted in points 1.1 to 1.3 above, that is, our legitimate interest and consent. We purport to use Your Data only for the reasons outlined in points 1.1 to 1.3 above. We will not process Your Data for any other purposes unless with Your Prior written consent.
2. CATEGORIES OF PERSONS WITH ACCESS TO YOUR PERSONAL DATA
When you access our website and whilst we provide you with Our Services, we may need to share Your Personal Data with a category of persons on a ‘need to know’ basis in order to faciliate and conduct our Business. The category of persons includes:
a) Directors and Employees of the Company
b) Service Providers e.g. website hosts
c) Competent Authorities and bodies
d) Fraud/Crime Prevention Agencies or Authorities
When Personal Data is processed by a category of Person in points a. and b. above, such persons will be subject to a contractual duty of confidentiality towards the Company and will be liable for disciplinary and/or legal action should they fail to honour their obligations in terms of the data protection legislation.
We may also disclose Your Data in circumstances where we may be allowed or required by law. We may also have a legitimate interest to protect and defend our legal rights and in such cases we reserve the right to disclose information to third parties, e.g. to our legal advisors and to competent bodies and authorities.
3. PERSONS UNDER SIXTEEN (16)
If You are under the age of sixteen (16), sixteen (16) inclusively, you need to obtain Your parent’s consent in order to provide any personal data to us. In terms of the GDPR, we have the right to require Your parent’s data, as well as, request formal documentation regarding parental consent.
4. PERIOD OF RETENTION
Personal Data shall only be retained for as long as it is necessary in order to fulfil the purpose/s for which it is collected. We shall only keep Personal Data for the necessary period of time which shall be determined by making reference to any Maltese law/s or specific EU legislation permitting us or obliging us to retain certain personal data for a particular period of time. In any such case, we shall keep that personal data for the period stipulated by any such law. Moreover, when analysing the necessity of keeping Personal Data, we shall also take into account any laws or contractual provisions which may be invoked against us and the relevant prescriptive periods, in order to be able to defend ourselves. When we no longer require Your Personal Data, we will proceed with deleting it or anonymise it.
5. SECURITY MEASURES
We have strived and will continue to implement the technical and organisational practices necessary to ensure data security and to prevent unauthorised access to the data held by the Company. The security measures implemented by the Company primarily depend on the type of data being handled. Security measures include:
- use of secure servers and connections
- password protected storage
- frequent testing of security systems
- frequent periodical review of data collected, stored and processed
- physical security measures
CONTACT
Your Personal Data shall be protected by the Company. Amongst other things, it will ensure complaince with data protection rules and will cooperate with the Supervisory Authority when necessary.
In case you encounter any queries, issues or requests in relation to Your Personal Data please contact our Data Protection Officer, Mr Gordon Polidano on:
Email address: Gordon.Polidano@polidano-group.com
Landline number: +356 2124 4520
6. YOUR RIGHTS
You are not obliged to allow Us to Process Your Personal Data. However, in certain circumstances, if you do not provide us with Personal Data we cannot make the website available to you nor answer Your requests or communicate with you. If you choose not to provide us with Personal Data or subsequently elect to withdraw Your consent we might not be able to assist you and/or contract with you and therefore we may refuse to provide services to you.
When Your Personal Data is being processed by us as aforesaid, in terms of the General Data Protection Regulation (GDPR), You shall have the following rights:
- to request information as to whether data about you is being processed;
- to request access to Your data;
- to request correction of Your data if you consider it as errorenous, incomplete, inaccurate etc.;
- to request deletion for Your data at any time;
- to request limitation of processing for Your data;
- to request data transferability, that is, to request provision of personal data you submitted to us in a structured, current and machine-readable format;
- to request revocation of consent to the processing of personal data, this shall be with effect from the future;
- to object to the processing of personal data (however, our legitimate interests in terms of Article 6 para.1 (f) GDPR, may prevent the processing from being terminated and we will be entitled continue to process your personal data on this basis);
- To appeal to a Supervisory Authority if You believe that the processing of Your personal data infringes Your rights in terms of the GDPR. The Supervisory Authority in Malta is :
Information and Data Protection Commissioner
Level 2, Airways House,
High Street, Sliema SLM1549, Malta
Email Address: idpc.info@idpc.org.mt
Before resorting to the Supervisory Authority, we recommend You to always seek to contact us first.
If You wish to avail yourself of any of Your rights, please kindly address Your requests to the Company in the contact details indicated above.
7. TRANSFER TO THIRD COUNTRIES
We do not transfer your personal data to countries outside the EU or the EEA. However, Google tools may shorten your IP address to the USA.
8. AUTOMATED DECISION MAKING OR PROFILING
Automated decision-making or profiling refers to the automated analysis of your personal circumstances. We do not make use of automated decision-making or profiling.
9. CHANGES TO PRIVACY POLICY
We reserve the right to amend this privacy policy at any time in order to account for any ongoing changes, changes in the law and in view of the changing nature of technology. At the bottom of this Privacy Policy you may find the date it was last updated. It is in Your interest to check this privacy policy periodically to ensure that you are aware and understand any latest updates.
Last Updated: November 2018
Governing Law
This privacy policy is governed by and construed in accordance with the laws of the Republic of Malta and relevant EU legislation.
Questions About Our Privacy Policy
If you have any questions about this privacy policy or concerns about the way POLIDANO processes your personal data, please contact us.